At Apples & Pears, we’re keen to be as flexible as possible to try and achieve our aim of using group trips as forums for children and their families to learn, have fun and spend time together. Although most of our arrangements with our partners are bespoke, we’ve set out some introductory guidance so you can know what to expect when working with us.
Once you’ve had a look through, please fill out our Kick-Off Questionnaire to move through to the next stage of the the process. Alternatively, please feel free to get in touch if you have any questions at this stage.
We look forward to hearing from you!
What are the grants for?
Apples & Pears grants can be used to either run or host our Trips Programme.
Typically we cover transport costs, entry fees and learning materials that support the trips (e.g. activity workbooks, museum headsets). Please note however that our grants cannot be used to reimburse salary costs at partner organisations (e.g. to pay a teacher for their time running a trip).
Who can apply for an Apples & Pears grant?
We fund nurseries, primary schools, women’s refuges and specialist charity projects working with children under 12 and their families to run our Trips Programme.
We also award grants to community spaces including theatres, cinemas, art centres and sports clubs to host trips for the benefit of local children under 12 and their families.
Find out more about Who We Fund.
Are their any non-cash benefits to working with Apples & Pears?
Yes! By running our Trips Programme, you could give the children and families you work with the opportunity to discover inspiring educational, social and cultural activities.
To help make this happen, we can:
- Collaborate with you to develop trips which bring education to life and give children unique learning experiences
- Use our 400+ volunteer pool to help children build networks and meet a wide range of people
- Work with our partner venues to plan trips and ensure a breadth of activities and good value for money
- Offer bespoke solutions including clustering schools as groups if human resources are stretched
- Publicise learning opportunities and community issues via our specialist Ambassadors and Blog
The Application Process
Our funding year runs from 1 August to 31 July although you’re very welcome to get in touch at any point to have an informal discussion.
The process runs broadly as follows:
If you haven’t worked with us before, you’ll need to apply for our pilot scheme. This is a one off grant of £500-700 to test out two or three trips.
- Applications for new pilots open every year on 1 August and then close 31 October. All you need to do to get going is fill out our Kick-Off Questionnaire.
- We’ll then be in touch to arrange a 30-45 minute phone call to discuss potential options and of course find out more about you!
- We’ll work with you in November/December to pull together a proposal to submit to the Apples & Pears Board for your pilot funding.
- We will get back to you with a final decision on funding in early January.
- If successful, we’ll need you to enter into a funding agreement with us – this will include a budget for the planned trips.
- Once the agreement is signed, you should be able to run your pilot programme between February and July.
- We will remain in contact with you throughout the pilot process including a discussion in May regarding eligibility for an increased grant for the following funding year.
- We will let you know by 30 June whether or not you will receive one of these main grants.
- If successful, please see the section below as this will be relevant for any future funding beyond the pilot scheme.
If you’ve completed our pilot scheme or are already a recipient of an Apples & Pears grant, you may apply for further grants of £500 – £6,000 for the following funding year.
- All of our grants are annual and whilst we don’t guarantee repeat funding, we endeavour to work with existing project partners to make sure that once you become part of the Apples & Pears community, you don’t leave!
- With that in mind, we will normally discuss the possibility of future funding with you in March/April of the existing funding year.
- Based on these discussions, we’ll pull together a proposal to submit to the Apples & Pears Board.
- Offers of funding are then made by 30 June (contingent on adherence to the terms and conditions of your existing grant).
- If successful, we’ll need you to enter into a new funding agreement with us – this will include a budget for the planned trips.
- Grants are payable in instalments (these vary depending on the size and organisation e.g. schools are usually paid an instalment per term).
- Provided we receive your signed agreement, we’d expect to pay the first instalment in September/October of a funding year.
Additional notes on our grants
If you are an organisation running trips (e.g. nursery, primary school, women’s refuge or specialist project), we work on the following loose funding formula as a guide:
- £1,000 per funding year provided you can commit to at least 4 trips in that time
- £2,500 per funding year provided you can commit to at least 10 trips in that time
- £5,000 per funding year provided you can commit to at least 20 trips in that time
If you are an organisation hosting trips (e.g. theatre, cinema, sports club):
- We tend to calculate the grant based on price per ticket you’d usually charge and then give you a grant per show, class etc to cover the cost.
- Shows/classes/workshops are then usually delivered once a quarter.
- For example, a 100 seater community theatre that charges £5 per head would normally receive a grant £2,000 (£500 per show payable once a quarter).
As a general rule, we increase grants incrementally year to year. This is so we can grow responsibly and sustainably i.e. it is unlikely a pilot scheme will be immediately followed by a £5,000 grant – this is built up to over time.
How do you apply?
- Pilot scheme applicants: please fill out our kick-off questionnaire so we can find out a little more about your organisation. We’ll then be in touch to arrange a call!
- Existing project partners: no need to worry, if you’re already working with us – we’ll reach out to you to see how we can continue to help!
Interested in working with us but have some questions you’d like to talk through before applying? Please get in touch.